KBEAUTY STOCK
Terms and Conditions of Use and Sale (B2B)
These Terms and Conditions of Use and Sale (the “Terms”) govern access to and use of the website KBeauty Stock — kbeautystock.com (the “Site”) and all business-to-business sales, services and transactions carried out through the Site.
KBeauty Stock is a wholesale platform intended primarily for professional customers purchasing cosmetic and beauty products for business purposes.
By creating a professional account, using the Site or placing an order, the Customer confirms that it has read, understood and accepted these Terms.
Contents
- Chapter 1 – General Provisions
- Chapter 2 – Professional Accounts and Use of the Site
- Chapter 3 – Products and Orders
- Chapter 4 – Prices, VAT, Invoicing and Payment
- Chapter 5 – Delivery
- Chapter 6 – Cosmetics Compliance and Resale
- Chapter 7 – Inspection, Cancellation, Returns and Refunds
- Chapter 8 – Website, Intellectual Property and Accounts
- Chapter 9 – Data Protection and Communications
- Chapter 10 – Liability and Exceptional Events
- Chapter 11 – General Contractual Provisions
Complete the legal details before publishing
Chapter 1 – General Provisions
Article 1 – Company Information
The Site is operated by:
Trading name: KBeauty Stock Company: [Belgian Legal Company Name] Legal form: [SRL / BV / SA / NV / other] Registered office: [Belgian Registered Address] Enterprise Number (CBE/KBO/BCE): [Number] VAT Number: BE [Number] Email: contact@kbeautystock.com Phone: [Phone Number]
Where logistics or fulfilment operations are carried out from a different location, the relevant shipping location may be indicated on the order confirmation, invoice or shipping documentation.
Article 2 – Scope of the Terms
These Terms apply to:
- access to and use of the Site;
- registration and management of professional customer accounts;
- orders placed through the Site or accepted by KBeauty Stock through its sales channels;
- wholesale purchases of cosmetics, skincare, beauty products and related goods;
- payment, delivery, returns, refunds and after-sales services relating to such orders.
These Terms apply exclusively to customers acting for purposes related to their trade, business, craft or professional activity (“Professional Customers”).
KBeauty Stock does not operate the wholesale service as a consumer retail service. Persons purchasing exclusively for private or household use should not register for or use a professional wholesale account.
Article 3 – Definitions
For the purposes of these Terms:
“Company” means the Belgian legal entity operating KBeauty Stock.
“Customer” means any natural or legal person acting for professional purposes and purchasing or using the Services in connection with a business activity.
“Account” means the professional customer account created on the Site.
“Products” means cosmetics, skincare, beauty products and other goods offered through the Site.
“Order” means a request by a Customer to purchase Products from the Company.
“Services” means the Site, professional account services, wholesale ordering facilities and related commercial services offered by KBeauty Stock.
“Business Day” means a day other than a Saturday, Sunday or public holiday applicable at the Company’s relevant place of business.
Article 4 – Publication and Amendments
The current version of these Terms is available on the Site.
The Company may amend these Terms where reasonably necessary, including to reflect:
- changes to applicable laws or regulations;
- changes to the Company’s Services;
- changes to payment or delivery processes;
- security requirements;
- changes to business operations.
Material amendments will take effect from the date indicated in the updated Terms.
Where appropriate, registered Customers may be informed of material changes electronically.
Unless required by mandatory law, changes will not retroactively alter Orders that were already accepted before the new Terms became effective.
Chapter 2 – Professional Accounts and Use of the Site
Article 5 – B2B Eligibility and Registration
The wholesale Services are intended for Professional Customers, including retailers, online retailers, beauty stores, pharmacies, salons, distributors and other businesses operating for professional purposes.
Customers may be required to provide:
- legal or trading name;
- business address;
- company or enterprise registration number;
- VAT identification number, where applicable;
- professional contact details;
- invoicing and delivery information;
- other information reasonably necessary to verify professional status.
The Customer confirms that all information provided is true, accurate and up to date.
The Company may request additional documentation where reasonably required for business, tax, fraud-prevention, compliance or account-verification purposes.
The Company may refuse, suspend or review an application where the information supplied appears incomplete, inaccurate, fraudulent or inconsistent with professional use of the Site.
Article 6 – Account Security
Customers are responsible for maintaining the confidentiality of their Account credentials.
Login credentials must not be disclosed to unauthorised persons.
The Customer is responsible for activities carried out through its Account by persons authorised to use it.
Any suspected unauthorised access, theft of credentials or security incident should be reported to KBeauty Stock without undue delay.
The Company may temporarily suspend an Account where this is reasonably necessary to protect the Customer, the Company, other users or the security of the Site.
Article 7 – Permitted Use
The Site may be used only for lawful professional and commercial purposes.
Customers must not:
- attempt unauthorised access to the Site or its systems;
- interfere with the security or normal operation of the Site;
- introduce malware, malicious code or harmful content;
- create fraudulent or fictitious Orders;
- impersonate another person or business;
- use false company, tax or payment information;
- perform excessive automated scraping or extraction of Site content;
- systematically copy pricing, catalogue or database information for unlawful competitive purposes;
- misuse promotional codes, credits or pricing mechanisms;
- use the Site in violation of applicable law or third-party rights.
Reasonable use of publicly available Product information for legitimate resale activities is not prohibited by this Article.
Chapter 3 – Products and Orders
Article 8 – Product Information
KBeauty Stock makes reasonable efforts to provide accurate Product descriptions, images, references, quantities, ingredients and other commercial information.
However, manufacturers may modify packaging, artwork, Product presentation, ingredients or specifications from time to time.
Product photographs are therefore provided for identification and illustration purposes and minor packaging differences may occur.
Where a manufacturer has updated packaging or formulation, the information printed on the Product actually supplied should be checked before resale or use.
Nothing in this Article permits the supply of Products that fail to satisfy mandatory legal requirements applicable to their lawful placement on the relevant market.
Article 9 – Availability
Products are offered subject to availability.
Displaying a Product on the Site does not guarantee that a particular quantity remains available until an Order has been accepted.
Where stock becomes unavailable after an Order has been submitted, the Company may:
- propose an alternative Product;
- propose partial fulfilment;
- postpone fulfilment with the Customer’s agreement; or
- cancel and refund the unavailable item.
No substitute Product will be supplied without the Customer’s agreement where the substitution materially changes the Product ordered.
Article 10 – Order Process and Contract Formation
Customers select the Products and quantities they wish to purchase and submit the Order through the Site or another authorised sales channel.
An automated acknowledgement that an Order has been received does not necessarily constitute final acceptance of the Order.
The Company may carry out reasonable checks relating to:
- Product availability;
- payment;
- Customer identity;
- VAT information;
- fraud prevention;
- compliance with these Terms.
A sales contract is formed when the Company confirms acceptance of the Order or dispatches the Products, whichever occurs first, unless otherwise expressly stated.
If the Company cannot accept an Order, any payment already received for the cancelled part of the Order will be refunded.
Chapter 4 – Prices, VAT, Invoicing and Payment
Article 11 – Prices and Volume Discounts
Prices displayed on the Site are the prices applicable at the time the Order is submitted, subject to confirmation and correction of manifest errors.
Prices are stated as inclusive or exclusive of VAT as indicated on the Site.
Wholesale prices, promotional prices and volume-based discounts may vary according to:
- Product;
- quantity;
- Customer status;
- commercial campaign;
- available stock.
Progressive or volume discounts may be applied automatically where the applicable conditions are met.
Any minimum Order value, free-shipping threshold, promotional gift or other commercial advantage applicable to an Order will be displayed on the Site or communicated before the Order is confirmed.
Commercial promotions may be modified or withdrawn for future Orders without affecting Orders already accepted.
Article 12 – VAT
VAT will be applied in accordance with applicable Belgian and European Union VAT rules.
Customers are responsible for providing accurate company and VAT information.
Where the legal requirements for an intra-EU B2B supply are satisfied, the applicable VAT treatment may differ from a domestic Belgian sale.
The Company may verify VAT identification information and request additional evidence where reasonably necessary.
If a VAT exemption or other VAT treatment was applied on the basis of incorrect, invalid or misleading information supplied by the Customer, the Company may invoice any VAT or other amount subsequently becoming legally payable.
Article 13 – Invoicing
Invoices are issued in accordance with applicable Belgian and European invoicing requirements.
Invoices may be provided electronically.
Where structured electronic invoicing is legally mandatory, including qualifying transactions between Belgian VAT-liable businesses, invoices may be issued and transmitted using the legally required structured electronic invoicing system.
Customers must provide accurate invoicing information and, where applicable, the technical or administrative information necessary to receive legally compliant electronic invoices.
Article 14 – Payment
Available payment methods are displayed on the Site or communicated before Order confirmation.
Depending on the Order and Customer, payment methods may include payment card, bank transfer or other payment solutions approved by the Company.
Unless credit terms have been expressly agreed in writing, payment is due in accordance with the conditions displayed during checkout or stated on the invoice.
Products may be held from dispatch until cleared payment has been received.
The Company may carry out reasonable payment-security or fraud-prevention checks.
Where legally permitted, the Company may suspend or cancel an Order where there is a reasonable basis to suspect fraud, unauthorised payment or other serious irregularity.
Article 15 – Late Payment
Where payment terms have been expressly granted and an invoice is not paid by its due date, the Company may claim late-payment interest and recovery costs in accordance with applicable law.
Any statutory rights relating to interest, fixed recovery compensation or reasonable collection costs remain unaffected.
The Company may suspend further deliveries or withdraw previously granted credit terms where invoices remain overdue.
Chapter 5 – Delivery
Article 16 – Delivery Area
KBeauty Stock may deliver to European Union Member States and to other European destinations made available through the Site or expressly accepted by the Company.
Available delivery destinations may change depending on carrier availability, regulatory requirements and commercial considerations.
For destinations outside the EU customs territory, customs duties, import VAT, brokerage charges or other import costs may apply unless expressly included in the Order.
Where such charges are not included, they are the responsibility of the Customer or importer of record.
Article 17 – Delivery Times
Estimated preparation and delivery times may be displayed on the Site or provided with the Order.
Delivery times are estimates unless the Company expressly confirms a binding delivery deadline.
Delivery may be affected by circumstances including:
- carrier delays;
- public holidays;
- customs procedures;
- exceptional demand;
- strikes;
- extreme weather;
- regulatory checks;
- force majeure events.
Tracking information will be provided where available.
The Company will use reasonable efforts to inform the Customer of significant known delays.
Article 18 – Delivery, Title and Risk
The Company arranges delivery to the address provided by the Customer. Risk of loss or damage transfers in accordance with the applicable delivery terms and applicable law. Where a specific Incoterm is expressly agreed for an Order, that Incoterm will apply. Ownership of the Products remains with the Company until full payment has been received.
Chapter 6 – Cosmetics Compliance and Resale
Article 19 – Authenticity and EU Cosmetics Compliance
KBeauty Stock does not knowingly offer counterfeit Products.
Products marketed by the Company for lawful distribution within the European Union are intended to comply with the applicable requirements of Regulation (EC) No 1223/2009 on cosmetic products, where that Regulation applies.
This includes, where legally required:
- designation of an EU Responsible Person;
- Product safety requirements;
- required Product information and labelling;
- batch identification;
- ingredient information;
- notification through the Cosmetic Products Notification Portal (CPNP);
- appropriate traceability and regulatory documentation.
CPNP notification does not constitute an approval, certification or endorsement by an EU authority.
Article 20 – Customer's Obligations as Distributor or Reseller
Professional Customers reselling Products are responsible for complying with the legal obligations applicable to their own distribution activities.
In particular, Customers must take reasonable steps to ensure that:
- Products are stored and transported under appropriate conditions;
- Product packaging, batch numbers and regulatory labels are not unlawfully removed or altered;
- mandatory warnings and instructions remain available;
- Products are not sold after any applicable durability limit;
- Products are not promoted using unlawful or misleading claims;
- Products are not presented as medicines unless lawfully authorised as such;
- applicable local-language and labelling requirements are respected;
- applicable national rules in the country of resale are respected.
Where a Customer independently translates, relabels, repackages or otherwise modifies a Product, the Customer is responsible for ensuring that such activity complies with applicable cosmetics and product-law requirements.
The Customer must not modify a Product in a manner that compromises its safety, legal compliance or traceability.
Article 21 – Resale in Different European Markets
Cosmetic labelling and language requirements may vary between European countries.
A Customer intending to redistribute Products into a country or market different from the destination originally communicated to KBeauty Stock must independently ensure that the Products meet the mandatory requirements applicable to that downstream market.
Where necessary, the Customer should contact KBeauty Stock before resale to obtain available Product information or regulatory documentation.
The Company does not guarantee that a Product prepared and labelled for one national market automatically satisfies every national language or administrative requirement applicable in every other European country.
Article 22 – Product Safety, Adverse Events and Recalls
Customers must notify KBeauty Stock without undue delay if they become aware of:
- a potentially unsafe Product;
- suspected counterfeit Products;
- material Product non-compliance;
- serious adverse effects;
- a regulatory investigation;
- a Product recall or withdrawal affecting Products supplied by KBeauty Stock.
Customers must reasonably cooperate with the Company, the relevant Responsible Person, manufacturers and competent authorities in connection with Product-safety investigations, corrective actions, withdrawals or recalls.
Customers must maintain the traceability information required by applicable law relating to Products purchased and, where relevant, supplied onwards to other professional distributors.
Products affected by an official or precautionary recall must not continue to be sold after the Customer has been notified of the recall.
Chapter 7 – Inspection, Cancellation, Returns and Refunds
Article 23 – Inspection on Delivery
Customers should inspect delivered goods as soon as reasonably practicable after receipt.
Visible transport damage should, where possible, be recorded with the carrier at the time of delivery.
Claims concerning:
- missing Products;
- incorrect references;
- incorrect quantities; or
- visible transport damage
should be reported to KBeauty Stock promptly and preferably within 7 calendar days following delivery.
The Customer should provide sufficient information to identify the issue, including where relevant:
- Order number;
- Product reference;
- quantity;
- batch information;
- photographs of the Product and packaging.
This notification period does not remove any rights that cannot legally be excluded, including rights relating to defects that could not reasonably have been discovered during the initial inspection.
Article 24 – Cancellation
Because KBeauty Stock operates as a B2B wholesale service, Orders placed by Professional Customers do not benefit from the statutory consumer right of withdrawal applicable to consumer distance contracts.
A Customer may request cancellation before dispatch.
Cancellation is not automatic and remains subject to confirmation by the Company.
If preparation, special procurement, personalised handling or dispatch has already started, reasonable costs already incurred may be deducted where permitted by law and where appropriate.
Once Products have been dispatched, any request must be handled under the applicable return procedure.
Article 25 – Returns
Unless otherwise expressly agreed, Products may be returned where:
- the wrong Product was supplied;
- the quantity supplied materially differs from the Order;
- Products were damaged before or during delivery;
- a Product is defective or non-compliant;
- the Company expressly authorises a commercial return.
Returns based solely on change of mind, inability to resell the Products, slow resale, change in market demand or over-ordering are not automatically accepted in B2B transactions.
Products returned without prior authorisation may be refused.
For health, hygiene, safety and traceability reasons, opened, used, unsealed, altered or relabelled cosmetics will normally not be accepted for commercial return unless the Product itself is defective, unsafe or otherwise subject to a valid claim.
Article 26 – Return Costs
Where the return results from an error attributable to the Company or from a valid Product defect, reasonable return costs will be borne by the Company or a prepaid return method may be provided.
For discretionary commercial returns accepted by the Company, return costs may remain the responsibility of the Customer.
Products must be appropriately packed to prevent damage during return transport.
Article 27 – Refunds and Exchanges
Where a valid return or cancellation is accepted, the Company may, depending on the circumstances and subject to applicable law:
- replace the Product;
- provide the missing quantity;
- issue a refund;
- issue store credit where agreed with the Customer.
Refunds will normally be processed through the original payment method or by bank transfer where appropriate.
A refund legally owed to the Customer will not be converted into store credit without the Customer’s agreement, except where the credit itself was the original form of payment.
Article 28 – Promotional Gifts and Samples
Free Products, promotional gifts or samples may be offered as part of certain Orders.
Where an entire Order is refunded and the promotional gift was conditional on the original purchase value, the Company may request return of the unused promotional item or, where legally permitted, deduct its stated commercial value.
Samples and gifts are not normally exchangeable for cash.
Chapter 8 – Website, Intellectual Property and Accounts
Article 29 – Intellectual Property
The Site and its original content, including its layout, text, graphics, databases, commercial presentation and original visual materials, are protected by applicable intellectual-property laws.
KBeauty Stock does not claim ownership of trademarks, logos, photographs or other intellectual property belonging to third-party cosmetic brands where such rights belong to their respective owners.
Brand names and trademarks displayed on the Site are used for identification, information and legitimate commercial purposes.
Nothing in these Terms grants Customers any right to:
- register third-party trademarks;
- falsely present themselves as an authorised representative of a brand;
- modify trademarks in a misleading manner;
- use KBeauty Stock’s own branding without authorisation.
Article 30 – Suspension and Termination of Accounts
The Company may suspend or terminate an Account where reasonably justified, including in cases of:
- fraud or attempted fraud;
- repeated non-payment;
- serious or repeated breach of these Terms;
- use of false business information;
- misuse of promotional mechanisms;
- unlawful resale activity;
- security threats;
- activities infringing third-party rights;
- legal or regulatory requirements.
Where reasonably possible, the Customer will be informed of the reason for the suspension or termination.
Termination of an Account does not cancel payment obligations or Orders that have already been validly completed, unless otherwise agreed.
Customers may request closure of their Account after outstanding obligations have been settled.
Chapter 9 – Data Protection and Communications
Article 31 – Personal Data
Personal data is processed in accordance with the General Data Protection Regulation (GDPR) and other applicable data-protection laws.
Personal data may be processed for purposes including:
- Account management;
- Customer verification;
- Order processing;
- invoicing;
- delivery;
- fraud prevention;
- customer service;
- legal and regulatory compliance;
- management of the commercial relationship;
- marketing where legally permitted.
Detailed information concerning personal-data processing, legal bases, retention periods, recipients and data-subject rights is available in the Privacy Policy.
A Data Protection Officer will be designated where required by applicable law.
Article 32 – Cookies
The Site may use cookies and similar technologies.
Necessary cookies may be used to operate the Site.
Non-essential analytics, advertising or tracking technologies will be used in accordance with applicable consent requirements.
Further information is available in the Cookie Policy and cookie-management tool.
Article 33 – Electronic Communications
The Customer agrees that communications concerning its Account and Orders may be provided electronically, including through:
- email;
- the Customer Account;
- electronic invoices;
- shipping notifications;
- other electronic communication channels selected by the Customer.
Customers are responsible for maintaining accurate contact information.
Chapter 10 – Liability and Exceptional Events
Article 34 – Limitation of Liability
The Company is responsible for performing its contractual obligations in accordance with applicable law.
To the fullest extent permitted by law, the Company will not be responsible for indirect or consequential commercial losses that were not reasonably foreseeable at the time the contract was entered into, including loss of anticipated profit or loss of business opportunity.
Where legally permissible, contractual liability relating to a particular Order may be limited to losses directly connected with the affected Products and the relevant Order.
Nothing in these Terms excludes or limits liability where such exclusion or limitation is prohibited by law, including liability arising from fraud, wilful misconduct or other liability that cannot legally be excluded.
Mandatory product-safety and product-liability rules remain unaffected.
Article 35 – Force Majeure
Neither party will be liable for delay or failure to perform an obligation where performance is prevented by an event outside its reasonable control.
Such events may include, where applicable:
- natural disasters;
- severe weather;
- war or civil disturbance;
- government restrictions;
- major transport disruption;
- strikes;
- epidemics or public-health restrictions;
- major power, telecommunications or network failures;
- cyber incidents beyond reasonable control;
- exceptional shortages or disruption affecting international supply chains.
The affected party must use reasonable efforts to limit the consequences of the event.
If an exceptional event prevents fulfilment for an unreasonable period, either party may cancel the affected unperformed part of the Order, and any corresponding amount already paid will be refunded where appropriate.
Chapter 11 – General Contractual Provisions
Article 36 – No Waiver
A failure or delay by either party to exercise a contractual right does not automatically constitute a waiver of that right.
Article 37 – Severability
If any provision of these Terms is found to be invalid, unlawful or unenforceable, that provision will be interpreted or limited to the minimum extent necessary where legally possible.
The remaining provisions will continue to apply.
Article 38 – Assignment
The Customer may not transfer an Order or its contractual rights and obligations to another party without the Company’s prior written consent, except where mandatory law provides otherwise.
The Company may transfer its contractual rights or obligations in connection with a legitimate corporate restructuring, transfer of business or succession, provided this does not materially reduce the Customer’s contractual rights.
Article 39 – Entire Agreement
These Terms, together with the Order confirmation and any expressly incorporated commercial conditions, constitute the agreement applicable to the relevant Order.
Where an individually negotiated written agreement expressly conflicts with these Terms, the individually negotiated provision will prevail for the matter concerned.
Article 40 – Governing Law
These Terms and contracts concluded through KBeauty Stock are governed by Belgian law, together with directly applicable European Union law.
The application of Belgian law does not exclude mandatory provisions of European Union law or other mandatory rules that must legally apply to a particular transaction.
Article 41 – Jurisdiction and Dispute Resolution
The parties should first attempt in good faith to resolve any commercial dispute through direct communication.
If no amicable solution can be reached, disputes arising from these Terms or an Order shall be submitted to the competent courts of the judicial district in which the Company’s registered office is located, to the extent that such jurisdiction agreement is permitted by applicable law.
Any mandatory jurisdiction rules under Belgian or European Union law remain unaffected.
Article 42 – Language
These Terms are originally drafted in English for use with international professional customers.
Translations may be provided for convenience.
Unless mandatory law requires otherwise, the English version shall be used as the reference version in the event of an inconsistency between translations.
Article 43 – Contact
For questions relating to Accounts, Orders, Products, returns or these Terms, please contact:
KBeauty Stock Email: contact@kbeautystock.com Phone: [Phone Number]
Customers may also use the contact or WhatsApp options available on the Site where applicable.
